Grant-Writing Diary: an old school productivity app

There are a million apps out there to help keep you motivated and on track. To-do list managers like Wunderlist, Any.do and Trello to visualize what you need to do, and note-takers like Evernote and Google Keep so you can actually do it in an easy and organized way. And I like that kind of junk, but when I’m actually struggling, organizing myself with electronics really doesn’t help. Maybe I’m the weirdo, but those tools often make me feel more isolated or like I’m wearing blinders and that just doesn’t help me work.photo of Sam Grace's Grant Writing Journal

What does help, at least 85% of the time, is keeping a grant-writing diary. I started this back in comps. Every day, I’d start by writing the date (not just the date-date, but also the grant-date*), then write a little about how I was feeling (e.g. tired, annoyed, ridiculously animated), then eventually my goals for the day. Then, as the day continued, I would check in with my journal. Tell it what time it was, how well I’d been working, how the goals were shaping up (or not), how much longer I planned on working. Basically, a bunch of crap that is wayyyy too boring for an actual diary.

And throughout the day, whenever my inspiration flagged, I’d keep looking over at my day’s entry and know that I wasn’t working alone. It’s like the main conceit in Inkheart, that written things come to life in the writing, taking on identity and backstory. That self I put into the journal was there with me, feeling my pain. Added bonus: every time I look at that blank page filled with my ideas and goals, I feel productive.

So if you find that the apps aren’t doing it for you, maybe it’s time to take it back to a bulkier technology. Any other recs for getting from “to do” to “done”?


* in my dorky head, this is like the Stardate in the Captain’s Log. I write “Grantdate: Day 8 (NSF)” and occasionally I’ll add “T-3 days” or whatever it is until my most significant deadline.

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